Council and Senate Secretariat (CSS)

CSS



About Us

Welcome to Council and Senate Secretariat 

The Council and Senate Secretariat (CSS) is the University's central committee servicing unit and services its governing bodies such as the Council, the Senate and their committees. These committees deal with complex and highly confidential matters which range from general policy, finance, internal audit and all academic policy matters to student discipline. 

It is responsible for the efficient management of the University's multi-tiered committee structure and to ensure that the particular requirements of each committee are met with respect to business transacted, adherence to timelines, reporting and channeling of issues to the correct committee(s) for a decision and finally implementation of decisions and communication to relevant stakeholders. It also involves maintaining, the membership of Committees and running elections for new and replacement members as necessary. 

The Council and Senate Secretariat (CSS) is also responsible for the Records Management Office.

The CSS is headed by Mrs. Lily Vesikula, the Secretary to Council and Manager CSS. She is fully responsible for all matters to do with the University Council and works in close conjunction with the Pro-Chancellor and Chair of Council as well as with the Vice-Chancellor & President and Chair of Senate.

Vision

Vision

The vision of USP is to be a University of excellence, highly regarded locally, regionally, and internationally. 

Strategic Goal

Strategic Goal

The University is committed to delivering institutional effectiveness through the highest standards of governance management and continuous improvement. 

Purpose

Purpose

The Council and Senate Secretariat (CSS) is responsible for coordinating and facilitating the work of the Council, the Senate and their standing and ad hoc committees by providing them efficient and quality administrative, advisory and secretarial support.    The Secretariat sets and monitors the annual meeting schedules for University Committees. It is the repository of information for matters relating to USP’s governing bodies and in this respect therefore, it serves as the source of information, advice and guidance on matters of governance, policies and processes for the University. The Secretariat is the intermediary between the University’s executive body, the Council, and its management headed by the Vice-Chancellor and President. In view of its pivotal position, the CSS is expected to be independent and professional in its service delivery. 

Objectives

Objectives

1. Strengthen University governance through the effective operation of the Council, Senate and their standing & ad hoc committees.

2. Provide professional secretariat services to the key governing bodies of the University.  

3. Manage and monitor compliance to the University Charter and Statutes, Ordinances, Regulations and Policies.

4. Provide information, advice and guidance on matters of governance, policies and process to all stakeholders.

5. Facilitate staff development and relevant training for continuous improvement, professionalism and efficiency.

Role of Secretariat

Role of Secretariat

The USP Strategic Plan 2013 – 2018 classifies the Secretariat under Priority Area 7 on Governance, Management, Leadership and Continuous Improvement. Priority Area 7 is “…one of the seven cross-cutting themes in 2013 will provide a platform to move the University from good to excellent…” This Priority states that “The University is only as good as its leaders, its people, its processes and its resources. For USP to be an excellent university, it will need to strengthen its processes, including governance, systems and its Senior Management...” Out of the six (6) Objectives under Priority Area 7, Objective 25 directs the CSS “(T)o further strengthen University governance” by “(I)mplement(ing) realigned responsibilities of Council, Senate, their committees and management.” The University’s Annual Plan 2012 supports the Strategic Plan by mandating the Secretariat to have“(A)n effective external process for monitoring, evaluating and enhancing the work of Council and its sub-committees” with the target to “Implement recommendations of Council, Senate, FIC and ARC self-evaluation and assessments.”


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Page updated: Thursday, September 28, 2017
Council and Senate Secretariat (CSS)
The University of the South Pacific
Laucala Campus, Suva, Fiji
Tel: +679 323 2249